Primary Purpose:  

Provide secretarial support to special education office personnel; coordinating and monitoring special education records, attending to phones, faxing for information, general filing and typing, and other related duties as assigned.

Qualifications: 

Education/Certification 

High school diploma or GED 

Special Knowledge/Skills:  

• Proficient in Spanish
• Proficient skills in keyboarding, word processing, and file maintenance  
• Effective communication and interpersonal skills  
• Ability to use personal computer and software to develop spreadsheets and databases and do word processing 
• Knowledge of school district organization, operations, and administrative policies 
• Ability to work with children with disabilities
• Ability to follow verbal and written instructions

Experience: Three years secretarial experience, preferably in a public education environment, some experience working with children, 

Major Responsibilities and Duties: 

• Records, Reports, and Correspondence: 
• Compile pertinent data as needed
• Greet visitors and assist as needed
• Maintaining inventory/checking in incoming orders and distributing as needed
• Uploading documents into digital format
• Assists other clerical/secretarial staff by providing them support in accomplishing their job duties in times of peak demand or to meet work priorities. 
• Answer incoming calls, take reliable messages, and route to appropriate staff
• Maintains a variety of manual and electronic documents, files and records (confidential and non-confidential) 
• Receive, sort, and distribute mail and other documents to department staff
• Maintain confidentiality of information
• Attend Annual, Review, and Dismissal (ARD) meetings and interpret for Spanish speaking families
• Performs other related duties within the scope of the  position as assigned or requested to contribute to the efficient operation of Springtown ISD Special Education Department.

Supervisory Responsibilities: None 

Equipment Used: Personal computer, printer, calculator, copier, postage machine, and fax

Working Conditions: 

Mental Demands/Physical Demands/Environment Factors: 

• Work with frequent interruptions, maintain emotional control under stress 
• Repetitive hand motions; prolonged use of computer 

NOTE: The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, or skills that may be required.